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Presentation Template and Format Recommendations

This information will guide you in preparing your presentation and includes specific information concerning format, illustrations, and videos.

PowerPoint presentations are due by February 6, 2026.
Please use the AEC Title and Template slides.

Slide Format Guidelines

The quality and effective utilization of visual aids can greatly affect the overall evaluation of any speaker’s presentation. AEC continues to strive for high-quality programming. Excellent evaluation ratings usually correlate with having excellent visual aids.

 

General Suggestions

  • Due to the size of the session rooms, visuals must be able to be viewed from 30 feet or more.

  • Use large type lettering. Heading can be as large as 48-point and body 36-point. 

  • A minimum 22-point font size with no more than 6-7 words per line and a maximum of 5 lines per slide meets this requirement. Avoid cluttering.

  • Leave at least the height of a capital letter between each line. 

  • Graphics or pictures should be clear enough to be seen in a room with some lights on, self-explanatory, or have readable captions. Present only one major theme per visual.

  • Use your visuals to outline; be brief but concise.

  • Limit the number of words per visual to 25-40 words.

  • When presenting data, limit your visual to three (3) columns of information.

  • Use words with positive meaning and avoid slang.

  • Practice how your visuals will be utilized in your presentation. Ensure any videos are operational.

  • Company or Organization branding logos are limited to two (2) appearances within the presentation. A single, non-obtrusive Copyright marker, no larger than 14-point font, may be displayed on each slide to protect intellectual property. 

  • You will need your presentation uploaded in 3 formats:
    1. PowerPoint – for you to use at the conference.

    2. PDF – for you to share with conference attendees.

    3. MP4 – your recorded presentation is to be shared with conference attendees.

      • Upload Instructions can be found here. 

 

NOTE: Please ensure you have secured the appropriate clearances from your company and/or government to present the material in a public format.